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Family Star Montessori is an equal opportunity employer.
Why We Love Working at Family Star
Open Positions
Admission and Data Coordinator
Family Star Montessori is seeking a fulltime highly organized, detail-oriented, and relationship-focused Admissions and Data Coordinator to support enrollment across our Early Head Start, Head Start, state-funded, and tuition-based Montessori programs for our Denver and Lakewood locations.
This hybrid position reports to the Admissions and Enrollment Manager and supports the full enrollment lifecycle — including recruitment, application processing, eligibility determination, data entry, enrollment tracking, and family communication.
The Admissions and Data Coordinator ensures Family Star maintains full enrollment, meets federal and state compliance requirements, and provides a high-quality, responsive experience for families seeking authentic Montessori education and access for those who rely on our programs.
KEY RESPONSIBILITIES:
Data & Recordkeeping
- Accurately enter, maintain, and audit accurate comprehensive child and family data in COPA, and other internal systems with understanding how information moves between systems, and producing accurate operational, compliance, and grant reports.
- Maintain up-to-date case notes of interactions with families as they move from initial applicants to prospective enrollees, to enrolled in the program.
- Create and maintain organized electronic and physical files that meet Head Start and licensing requirements
- Coordinate and run reports for Head Start, Early Head Start, Home-Based and other programs
- Monitor enrollment status for families to ensure a seamless process through coordination with school leadership and enrolling families
- Assist with grant reporting across program models, as needed
- Ensure timely and accurate documentation to support funding and reporting requirements
Eligibility, Intake & Compliance
- Help determine eligibility for Early Head Start, Head Start, and other funded programs in accordance with federal and state guidelines
- Collect and verify required documentation, including income, residency, age, and other eligibility factors
- Complete enrollment intakes, including health history, developmental information, and required releases
- Maintain prioritized waitlists and support placement decisions in collaboration with program leadership
- Support monitoring, audits, and ongoing compliance activities with timeliness and accuracy
Coordination & Operational Support
- Collaborate with site leaders, family services staff, and program teams to coordinate classroom placements and transitions
- Track enrollment changes, withdrawals, and transitions (e.g., Early Head Start to Head Start) to understand and identify recruitment gaps or needs
- Identify process issues or recurring challenges and support continuous improvement
- Perform additional related duties as assigned by the Admissions and Enrollment Manager
REQUIREMENTS:Required Qualifications:- Bilingual (English/Spanish) fluency in verbal and written communications
- Strong organizational skills and acute attention to detail
- Demonstrated experience with eligibility documentation, enrollment data quality, maintenance of confidential records, and reporting
- Strong organizational skills with a high degree of accuracy and attention to detail
- Excellent written and verbal communication skills with demonstrated ability to engage families from diverse cultural and linguistic backgrounds to clearly explain eligibility, enrollment steps, and program options to families in English and Spanish
- Demonstrated technology proficiency, including the ability to learn and effectively use data systems
- Accurately collect, verify, and maintain documentation in compliance program requirements
- Work independently and manage multiple priorities
- Communicate effectively and respectfully with families from diverse cultural and linguistic backgrounds
- Commitment to Family Star’s mission, vision, values, and family-centered approach
Preferred Qualifications:
- 1-3 years’ experience with Head Start or Early Head Start enrollment
- 1-3 years’ experience with enrollment data entry and maintenance of confidential records
- Familiarity with COPA, Visit Tracker, TSGold, ASQ or similar data systems
- 1-3 years’ experience in school admissions, early childhood education, or nonprofit operations
- Knowledge of systems for government assistance programs and enrollment requirements
- Bachelor’s Degree in Human Services, Social Services, Child Development, or Business Analytics or similar focus; or equivalent professional experience in Early Childhood Education or Nonprofit organizations
Benefits:
- 401(k) with Company Match
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
SALARY$21.15 – $24.04 hourlySubstitute Teacher
Family Star is currently seeking to fill the position of Substitute Teacher for our classrooms at our two Denver locations. If you want to make a difference in the lives of some of Denver’s most vulnerable population, Family Star is the place for you!
MAJOR RESPONSIBILITIES
(include, but not limited to the below)Interactions with Children
- Interact with children in an open, honest, and loving manner, always with dignity and respect.
- Be consistent: do what you say and say what you do.
- Trust that children are able to do things by themselves.
- Be aware of the child’s concentration and avoid disturbing it at all costs.
- Consider children’s individual learning in relationship to their temperament, development, cultural and socio-economic background.
Interactions with Families and Communities
- Respectfully, courteously, and professionally include families in our Montessori environment and actively encourage and support family participation in program activities.
- Communicate daily with parents regarding progress, interactions, and incidents.
- Understand when to answer inquiries and when to refer them to another team member.
- Work collaboratively with families to meet children’s needs.
- Participate in family nights, conferences, and home visits as needed.
- Participate in community and public relation events as needed.
Learning Environment
- Calmly and efficiently assist in maintaining a safe and prepared environment for the children.
- Keep the environment in order: clean, supplied and in good repair.
- Follow all health and safety procedures.
- Ensure children are supervised at all times.
- Assist in preparing and maintaining classroom Montessori materials.
- Follow CACFP guidelines while sharing the responsibility of food preparation.
- Effectively communicate and collaborate with classroom teammates.
- Work closely with adjoining classroom to share responsibilities.
- Be flexible to assist in other classrooms as needed.
- Sustain the team, the environment, and the classroom paperwork in the absence of the Lead Teacher.
- Consistently complete and maintain pertinent child-related paperwork in a timely manner.
- Complete opening or closing responsibilities based on the schedule of the position.
- Follow all Family Star policies and procedures.
- Other Duties as assigned.
Professional Development
- Participate in the continuous and creative process to meet individual and program goals through training and professional development.
- Participate in recommended training programs, educational conferences, professional days, staff meetings, and other courses pertinent to professional growth.
- Collaborate with Supervisor to develop and implement professional development plan and goals.
MINIMUM REQUIREMENTS- Must have a minimum of a high school diploma or a GED.
- Must have experience working with children ages 0-6 in a Montessori setting.
- Must meet state licensing group leader qualifications at time of hire.
- Must have a current CDA.
- 2-4 years of teaching experience with children ages 0-6 (may be combined with other qualifications.)
- Must be motivated and able to work independently as well as part of a team.
- Must demonstrate a positive attitude with a commitment to customer service.
- Must have oral and written proficiency in the English language.
- Must be able to work the hours of the position based on the organization’s needs.
- Must have current Infant/Child CPR, First Aid, Universal Precautions.
- Must complete clearance of a background check, post-offer, pre-employment physical, and TB test
Please Note: Family Star can only consider candidates eligible to work in the US and are unable to sponsor at this time
DESIRED QUALIFICATION/ SKILLS/ LICENSES/ CERTIFICATIONS
- Advanced degree in Early Childhood Education, Center Director qualifications, or a combination of equivalent experience and education.
- Experience working in an Early Head Start or Head Start setting.
- Experience working with children and families of diverse populations.
- Bilingual (Spanish) preferred.
ABOUT FAMILY STAR
For over 30 years, Family Star Montessori’s two Denver locations have been transforming early childhood education by uniquely combining Montessori philosophy with Early Head Start/Head Start programing. We believe in creating nurturing spaces to every child, which is essential in preparation for a successful future and of a lifetime of learning.Family Star supports the individual needs of each child and empowers them to achieve their human potential, resulting in students who grow up to be more confident, enthusiastic, and self-directed learners and citizen – accountable to both themselves and their community who think critically, work collaboratively, and act boldly and with integrity.
Family Star provides to eligible employees Medical, Dental, Vision, Disability & Life insurance as well as 401(k) Retirement plan with company match, and generous paid holidays and PTO. Be part of the Family at Family Star by applying today! Benefits:
- 401(k) with Company Match
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
SALARY$19.29- $22.00 hourly